Example Of Solutions By Industry

Out Of The Box

Unlock Your Team's Full Potential with Customized Software Solution

Our expert team is dedicated to designing and implementing bespoke software configurations that cater to your unique business needs. Leveraging the DIGITAL EVOLVE Platform, which boasts over 200 pre-built features, we can quickly develop innovative, tailored solutions to enhance your operations. Whether it's managing Product Lifecycle, streamlining Call Centre Tickets and Case Management, or implementing ESG processes and reporting, our team is equipped to help you achieve your goals.

Initially, our customers often begin with a single process or solution, but they soon recognize the advantages of implementing DIGITAL EVOLVE throughout their entire organization. Powerful, tailored Business Solutions – ready to go, out of the box

A select few of the more popular Solutions that are used across a range of our clients include the following:

DIGITAL EVOLVE’s Automated Accounts Payable Solution delivers substantial savings in both time and cost, enhances accuracy, and eliminates errors.

DIGITAL EVOLVE offers a diverse array of robust digital solutions designed to address various business challenges across different functions.

Accounts Payable

AML, KYC, Financial Crime

DIGITAL EVOLVE has developed a Digital AML/KYC Solution that can be customized to meet the specific design and policy needs of our clients.

Asset Management / Private Equity

An entirely integrated digital Investor Solution that encompasses comprehensive customer onboarding, compliance services, a digital Investor Portal featuring the Investment Subscription process, and legal agreements.

Complex business operations are standard, with each industry presenting unique challenges. DIGITAL EVOLVE collaborates with you to enhance automation and efficiency, reduce risks, and ensure comprehensive visibility. We offer custom reporting, personalized dashboards, KPI management, and thorough audit trails.

Business Operations

Corporate Secretarial / Company Incorporation

Revolutionize your company secretarial workflows with automated solutions for incorporation, share management, director resolutions, financial reporting, accounting, and regulatory submissions.

Compliance and Legal

Compliance and legal operations can be streamlined efficiently with our Optical Process Language (DIGITAL EVOLVE) technology. Key processes such as customer complaint management, regulatory reporting, Anti-Money Laundering (AML) and Know Your Customer (KYC) checks, unusual transaction detection, dispute resolution, contract administration, nondisclosure agreements (NDAs), and more can be easily automated, saving time and improving accuracy.

Contract Management

Streamline your contract management with DIGITAL EVOLVE’s digital processes by digitizing, automating, and collaborating effortlessly. Invite all stakeholders to the platform to review, redline, and finalize contracts together. Sign documents digitally and set up automatic renewal notifications, making expired contracts a thing of the past.

Customer and Front Office

Enhance your customers' experience, boost conversion rates and revenue, all while minimizing effort and costs. DIGITAL EVOLVE automates your front office operations, giving you a competitive advantage in customer experience.

ESG

Adhering to ESG (Environmental, Social, and Governance) requirements can be a complex and time-consuming challenge, particularly when trying to gather, analyze, and report on data across the entire organization in a way that stands up to external scrutiny. Our Operational Performance Lens (DIGITAL EVOLVE) solution makes this process more manageable and tailored to your business needs by offering customized data collection processes, AI-driven Optical Character Recognition (OCR), data consolidation, approval workflows, customizable reporting, and seamless integration with both internal and external systems.

Finance

DIGITAL EVOLVE rapidly streamlines the entire finance processes, allowing the CFO and their team to concentrate on value-enhancing "business partnering" initiatives.

Human Resources

Discover a customized HR solution designed specifically for your organization that digitizes all your HR processes, allowing you to concentrate on enhancing value for your employees.

Internal Audit

Streamline your Internal Audit process with our digital Request for Information (RFI), Issue Management and Electronic Workpapers process.

Inventory Management

Streamline your essential inventory operations seamlessly with DIGITAL EVOLVE’s Inventory Management Solution. This includes handling incoming and outgoing goods, digital receiving, automatic stock updates, integration with ERPs and 3PLs, customized reporting, and more.

Procurement

Product Lifecycle Management

DIGITAL EVOLVE swiftly and efficiently streamlines the entire Procurement process, allowing the Sourcing and Procurement team to concentrate on valuable “business partnering” tasks rather than administrative duties.

Automate your Product Lifecycle Management and onboard products faster, with control and visibility. Link your product vendors digitally to the process, automate the approval workflows and push/pull data with your key systems seamlessly.

Professional Services

Digitize your customer contracts and engagement letters, client onboarding, electronic workpapers, digital deliverables, integration with government departments for filing, project manage team activities and progress and resource management.

Project Management

Build Project Management plans, allocate tasks to team members, track progress, send automated reminders, collaborate, manage risks and issues, and automate reporting

Risk and Controls

Sales Operations

Controls Self Assessments, automated control workflows, digital Enterprise Risk Management, Business Continuity, Risk Assessments and more.

Leverage DIGITAL EVOLVE’s suite of digital Sales Operations processes or allow us to rapidly tailor automated processes using your own templates, policies and frameworks. Drive significant efficiency gains whilst improving turnaround time and customer experience.

Supply Chain and Logistics

Manage your complex Supply Chain and Logistics processes digitally in DIGITAL EVOLVE. Full end to end visibility, digital forms tailored to your design, auto-population of data, seamless integration with internal and external systems, collaboration and custom reporting all available as needed.

Taxation

Technology

Third Party Risk Management

Digitize your taxation processes, driving substantial improvements in efficiency and compliance. Automate the tax filing processes, with electronic workflows for approvals and automated population of forms.

Automate your Technology function’s operational processes with DIGITAL EVOLVE’s powerful workflow and rules engine. Leverage over 200 pre-built no-code capabilities to meet key SLAs, improve efficiency and reduce risk.

DIGITAL EVOLVE’s no-code, low-cost solution automates the end-to-end requirements for Financial Institutions seeking to enhance their Third Party Risk Management effectiveness and reduce their operational costs simultaneously.

Accounts Payable

DIGITAL EVOLVE’s Automated Accounts Payable Solution drives significant time and cost savings while improving accuracy and removing errors. Whilst expensive ERPs promise to solve all finance related problems, the reality is that most organizations have large teams of Accounts Payable staff still out there manually checking, reviewing and processing high volumes of invoices…

DIGITAL EVOLVE has solved this issue and created a powerful, automated solution that saves significant time and effort, whilst improving control. We do all the hard work for your team, flagging potential issues and allowing your team to focus on what matters.

THE CLIENT

• Global construction company

• Annual revenue US$10Billion

• Multiple locations, with each location handling several projects

• Runs SAP, Open Text, DocuSign

• 300,000 invoices per year

• 7,000 vendors

• 60 persons AP Team

PROBLEM STATEMENT

• Invoices received in paper / email requires manual input of data

• Team unable to focus on critical tasks

• No track of vendor invoices submitted

• Lack of standard process across projects

• Delayed and inaccurate approval process

• Penalties paid for late payment

• Existing technology setup not able to meet desired goals

THE SEARCH FOR A SOLUTION

• The client explored improving its existing technology stack, but lack of required feature and resources required it to look for other solutions

• The client reviewed and tested several technology solutions

• Key components needed – efficient OCR, intuitive workflow, ability to automatically manage emailed or scanned invoices

• Machine Learning OCR data extraction

• Automated match

• Access on any device

• Streamlined Invoice approval

• Financial System Integration

Enhanced Accounts Payable process increased efficiencies and reduced costs

THE DIGITAL EVOLVE AP SOLUTION

• Auto sweep of email in-boxes and ingestion of invoices and supporting documents

• Intelligent sorting of invoices per project

• Ability to handle multiple invoices scanned and uploaded together

• Automation of Vendor authentication and vendor code input

• OCR to extract information from invoices, regardless of formats

• Automated alerts for duplicate invoices

• Intelligent expense coding and approval routing

• Two or three-way matching

• Digital AP verification and approval process – on any device – mobile/desktop

• Ability for approvers to view digitized invoices along with customized stamp on invoice showing key information

• Ability for AP team and approvers to add comments on the invoice

  Ability for managers to review and approve invoices rapidly

• Seamlessly send data to existing systems, eliminating manual entries

• Deadline, reminders, approval escalation setting

• Access to audit trails

• Ability to collaborate in real time/chat

30% Reduction in Headcount

40% Faster Processing Time

35% Lower Transaction Cost

75% Improved Accuracy

AML/KYC

Ensuring compliance with Anti-money Laundering (AML) and Know Your Client (KYC) regulations is a very daunting and difficult task. With Regulatory inspections becoming more frequent and the size of fines often significant, Financial Institutions must “get this process right”.

In response to this need, DIGITAL EVOLVE have created a Digital AML/KYC Solution that has the flexibility to be tailored to our customers’ design and policy requirements. Powerful features delivered include:

• Customer Onboarding and Account Opening forms fully digitized, with dynamic adjustment based on data entered

• Digitization of existing KYC policy, or leverage DIGITAL EVOLVE’s pre-configured templates

• Automated and dynamic workflow, leveraging DIGITAL EVOLVE’s powerful rules engine

• Digital signatures – certified if need be – included with the click of a button

• Client Refresh / Periodic Reviews automatically triggered based on policy

• Risk Ratings generated using either your own methodology or a number of pre-configured versions

• Seamless integration with customer systems or databases to push and pull data

• Auto population of data throughout the process into forms and systems – enter only once

• Digital customer experience – extend DIGITAL EVOLVE to your customers to enter their data and sign

• Transaction Monitoring capabilities

• Suspicious Transaction / Unusual Transaction monitoring and reporting capabilities

• Audit trails that capture each step of the process, including comments, workflow, supporting documents and approvals

• Electronic files created for each client onboarding or periodic review

• OneVault included – storage folders with client defined security for your documents

• Custom reporting capability to automate your own AML/KYC reports – both internal and external, including Regulatory reports

DIGITAL EVOLVE was engaged to digitise the AML / KYC process for funds investors and bring in automation and increased compliance

THE CLIENT

• Global PE firm

• US$10Billion assets under management

OUR SOLUTION

• End to end AML / KYC process digitized

• Investors are presented with customized AML / KYC checklists based on their profiles

• Clients' policies are automated into the platform, driving full compliance each time

• System prompts on mandated supporting document requirements

• Compliance team provided alerts on documentation to be reviewed

• Digital templates for each type of checklist made available to all users

• Auto alerts for documents that need to be renewed

• Ability to seamlessly send data to existing systems eliminating manual entries

• Deadline, reminders, approval escalation setting

• Access to audit trails

60% Faster Processing Time

75% Improvement in Compliance

Procurement Managers are constantly challenged to deliver savings while engaging strategic suppliers to meet high customer demands. DIGITAL EVOLVE quickly and effectively automates the end-to-end Procurement processes so that the Sourcing and Procurement team can focus on value-adding “business partnering” activities not with administrative housekeeping.

• Digital Vendor Onboarding / Management

• Contract Management

• Automated Procurement workflow

• Purchase Requisition / Purchase Order creation

• Electronic Goods Receipt

• Paperless automated Accounts Payable

• Inventory Management

• Spend Management

PROCUREMENT

Digital solution for Vendor Management increased efficiencies and reduced costs

THE CLIENT

• “We realized that we were losing revenue because of an ineeficient Vendor Management process. With DIGITAL EVOLVE, we are able to not only reduce the time needed to onboard vendors, but we now have better insights and compliance in our Vendor Management process.” – Head Of Digital initiatives, Vendor Management

PROBLEM STATEMENT

• Paper based Vendor Registration

• Lack Of standard processes

• Vendor information not available business- wide

• Operating costs too high

• Loss of review because of time taken to make vendor products available on portal

OUR SOLUTION

• Digital Vendor Onboarding

• Dynamic Legal document generation process

• Certified signature workflow

• Instant validation of data inputs

• Data extraction process from documents uploaded

• Integration with existing applications

• Central repository for all vendor information

• Higher visibility into process enabling improved compliance with regulatory requirements

50% Reduction In Administrative Costs

80% Increased in Efficiency

DIGITAL EVOLVEs Advantage Over Incumbent Technologies

• DIGITAL EVOLVE can automate TPRM (and all) processes within weeks, with our No-Code, SaaS platform

• Seamlessly link processes and data across your legacy applications (even mainframes) without expensive APIs, while adhering to your strict security needs

• Collaborate, chat, create workflows in real-time with anyone, internally or externally

• Automatically validate vendors’ financial standing/credit, legal history, negative press^

• Demonstrate full compliance with real-time dashboards, reporting and detailed audit trails

• No need for expensive Consultants or Systems Implementation firms

• Lower total cost of ownership with no additional modules to buy or end-user license limits

DIGITAL EVOLVE’s no-code, low-cost solution automates the end-to-end requirements for Financial Institutions seeking to enhance their Third Party Risk Management effectiveness and reduce their operational costs simultaneously.

Third Party Risk Management (TPRM) Compliance guidelines and regulations around the globe are being enhanced continuously, with highly complex requirements the norm. In short, Financial Institutions need to ensure they are effectively managing their risk from the use of third parties. To ensure compliance, a wide range of processes and activities need to be completed – all of which must be supported by appropriate evidence.

THIRD PARTY RISK MANAGEMENT

AI Integration

Leverage AI and ML capabilities to optimize your business processes, ensuring rapid transformation and improved operational performance tailored to your specific needs.